Meetings are usually held on Tuesday evenings at 7.30pm in the Memorial Hall.
Thursday 06 July 2023 – change of time – the meeting will start at 8.00 pm
Tuesday 05 September 2023
Tuesday 07 November 2023
Tuesday 09 January 2024
Tuesday 05 March 2024
Annual Council Meeting – Date to be determined following the council election in May 2024.
Next Parish Council Election May 2024
Agendas, minutes & supporting documents:
2023
07 November 2023
Draft minutes
Agenda
Documents for approval
07 – Clerk report
09 b – Climate and Ecology Bill
09 c – Biodiversity duties paper
09 c – Draft biodiversity duties
09 e – Playground inspection
09 g – Village plan
10 a – Draft action plan 2024-2025
10 b – Draft budget 2024-2025
10 b – Draft budget notes
11 a b d e – Finance
11 g – Finance update
11 h – Budget update
11 i – Earmarked and general reserves
11 j – 2022-23 Review of effectiveness of internal audit
11 k – Data Protection Policy
11 l – Privacy Policy
11 m – General Privacy Notice
11 n – Privacy Notice – staff, councillors, role holders
11 o – Dignity at Work Policy
05 September 2023
Minutes
Agenda
Documents for approval
07 – Clerk report
08 a – Case officer
08 a – Notice
08 c – West Oxfordshire Local Plan 2041
09 c – Inspection report
09 d – Monthly playground inspection report
09 f – Winter prep
10 a – Draft action plan
10 b – Draft budget
10 b – Draft budget notes
11 a b d e – Finance
11 g – Finance update
11 h – Budget update
11 i – Reserves report
11 j – Equal Opportunities Policy
11 k – Training and Development Policy
11 l – Security Incident Response Policy
11 m – Requests for Information Policy
11 n – Document Storage, Retention and Destruction Policy
06 July 2023
Minutes
Agenda
7 – Clerk report
9 e – Cradle seat report
10 a b d e – Finance
10 g – Budget update
10 g – Finance update
10 h – Disciplinary and Grievance Policy
10 i – Health and Safety Policy
10 j – Sickness and Absence Policy
10 k – Virtual Meeting Procedure
10 l – Risk assessment
22 June 2023
Minutes
Agenda
8 a – Internal Financial Check
9 b – Statement of accounts
9 c – Bank reconciliation
9 d – Annual internal audit report
9 d – Spelsbury internal audit report
9 e – Annual Governance Statement
9 f – Accounting Statements
9 g – Certificate of Exemption
02 May 2023 – Annual Council Meeting
Minutes
Agenda
2 – Acceptance of Office – Chairman
4 – Acceptance of Office – Vice-Chairman
12 – Current working groups
12 – TOR – Climate Action
12 – TOR – Parish Plan
17 – Arrangements with other bodies
18 – Representations – external bodies
19 – Land owned or maintained by the PC
20 – Asset register
21 – Clerk delegated authority
22 – Standing orders
23 – Financial regulations
24 – Complaints procedure
24 – Compliments and complaints form
24 – Habitual or vexatious complaints policy
25 – Policies and procedures list
26 – Code of conduct
28 – Subscriptions to other bodies
29 – Maintenance and administration contracts and agreements
30 – Scheduled payments
31 – Direct debits and standing orders
33 – Action plan
35 – Clerk report
38 a b d e – Finance
38 g – Finance update
07 March 2023
Minutes
Agenda
7 – Clerk report
9 c – Parish dog bin update
9 e – Donation request
10 a b d e – Finance
10 f – Budget update
10 g – Virement report
10 h – Reserves report
10 i – Earmarked reserves report
10 k – Finance update
11 a – Press and media policy
11 b – Co-option policy
11 c – Freedom of Information Scheme
11 d – High Consequence Infectious Disease Policy
11 e – Staff recruitment and retention policy
11 f – Expenses policy
11 g – Reserves policy
03 January 2023
Minutes
Agenda
Documents for approval
7 – Clerk report
10 a b d e – Finance
10 f – Budget update
10 g – Reserves
10 i – Finance update
11 a – Draft action plan 2023-24
11 b – Draft budget 2023-24
11 b – Budget notes – draft budget 2023-24
11 c – Precept
11 d – Grants and Donations Policy
11 e – Business Continuity Policy
11 f – Community Engagement Policy
11 g – Term of Office of Chairman Policy
11 h – Internet Banking Payment Procedure
11 i – Internal Financial Control Policy
11 j – Training
2022
08 November 2022
Minutes
Agenda
7 – Clerk report
10 a b d e – Finance
10 f – Budget update
10 g – Reserves
10 i – Finance update
11 a – Draft action plan
11 b – Draft budget
11 b – Draft budget notes
11 c – Data Protection Policy
11 d – Privacy Policy
11 e – Privacy Notice
11 f – Privacy Notice – staff, role holders
11 g – Dignity at Work Policy
11 h – Code of Conduct
11 i – Civility and Respect Pledge
06 September 2022
Minutes
Agenda
07 – Clerk report
09 d – Winter salt
09 e – Annual playground inspection report
10 a b d e – Finance
10 f – Budget update
10 i – Finance update
11 a – Internal audit – terms
11 a – Internal audit – Letter of engagement
11 b – Internal audit – review of effectiveness
11 c – External auditor – 5 year appointment
11 c – SAAA opt out
11 d – Draft action plan 2023-2024
11 e – Draft budget 2023-2024 notes
11 e – Draft budget 2023-2024
11 f – Equal Opportunities Policy
11 g – Training and Development Policy
11 h – Security Incident Response Policy
11 j – Document Storage, Retention and Destruction Policy
11 k – Code of conduct email
11 k – New code of conduct
12 a b – Cabinet meetings
05 July 2022
Minutes
Agenda
07 – Clerk report
10 a b d e – Finance
10 f – Budget update
10 g – Reserves report
10 i – Finance update
11 a – Training opportunities
11 b – Disciplinary and Grievance Policy
11 c – Sickness and Absence Policy
11 d – Health and Safety Policy
11 e – Virtual Meeting Procedure
11 f – Risk Assessment
11 g – Asset Register
07 June 2022
Final minutes
Agenda
Statement of Accounts to 31 March 2022
Bank reconciliation to 31 March 2022
08 – Internal auditor report
08 09 10 11 – AGAR
13 a – Current expenditure
03 May 2022
Minutes of Parish Council Meeting on 03 May 2022
02 – Chairman Acceptance of Office
04 – Vice-Chairman Acceptance of Office
12 – Working Groups
12 – Climate Action Working Group TOR
12 – Parish Plan Working Group TOR
17 – Arrangements with other bodies
18 – Standing Orders
19 – Financial Regulations
20 – Complaints Procedure
20 – Compliments and Complaints Form
20 – Habitual or Vexatious Complaints Policy
21 – Policies and procedures list and review dates
22 – Representation – external bodies
23 24 – Asset register
25 – Insurance report
26 – Subscriptions to other bodies
27 – Maintenance and administration contracts and agreements
29 – Code of Conduct
30 – Internal Auditor
39 – Scheduled Payments
40 – Direct Debits and Standing Orders
41 – Action Plan 2022-2023
43 – Clerk report
46 a b d e – Finance
46 i – Finance update
01 March 2022
Minutes of Parish Council Meeting on 01 March 2022
0 – Documents for approval
09 – Clerk Report
11 e – TCP Forum invite
11 f – Speed indication devices report
11 g – Government consultation on the Landscapes Review
11 g – GLEAM briefing
11 h – Internal audit review of effectiveness 2020-2021
11 k – Training requests
12 a b d e – Finance
12 f – Budget update
12 g – Virement report
12 h – Earmarked reserves
12 j – Finance update
13 a – High Consequence Infectious Disease Policy
13 b – Freedom of Information Scheme
13 c – Press and Media Policy
13 d – Co-option Policy
13 e – Staff Recruitment and Retention Policy
13 f – Expenses Policy
13 g – Reserves Policy
13 h – Gift and Hospitality Register Guidelines
13 j – Asset Register
11 January 2022
Minutes of Parish Council Meeting on 11 January 2022
0 – Documents for approval
07 – Clerk report
9d – Grants and Donations Policy
9e – Business Continuity Policy
9f – Community Engagement Policy
9g – Term of Office of Chairman Policy
9h – Clerk training request
10a b d e – Finance
10f – Budget update
10h – Finance update
2021
02 November 2021
0 – Documents for approval
7 – Clerk report
9a – Playground annual inspection recommendations
9b – Action Plan 2022-2023 report
9b – Draft Action Plan 2022-2023
9c – Draft budget 2022-2023 notes
9c – Draft budget 2022-2023
9e – OCC National Highways and Transport public satisfaction survey
9h i – OCC 20mph scheme
9j – Data Protection Policy
9k – Privacy Policy
9l – General Privacy Notice
9m – Privacy Notice for staff, councillors and role holders
10a b d e – Finance
10f – Budget update
10h – Finance update
07 September 2021
7 – Clerk report
8a – OCC – Dean Pit
8c – Footpath diversion and extinguishment – Coldron Mill
8c – Footpath diversion and extinguishment – Coldon Mill
9b – Clerk request to attend SLCC National Conference
9c – Draft Action Plan
9d – Draft budget 2022-23
9d – Draft budget notes
9e – Oxfordshire Bus Service Improvement Plan
9f – OCC National Highways and Transport public satisfaction survey
9g – Oxfordshire 2050 Plan
9k – Equal Opportunities Policy
9l – Training and Development Policy
9m – Security Incident Response Policy
9n – Requests for Information Policy
9o – Document Storage, Retention and Destruction Policy
10a b d e – Finance
10f – Budget update
10h – Finance update
11a – Keith Butler retirement
06 July 2021
7 – Clerk report
8a – OCC Local List of Information and Requirements for validation of planning and related applications
9a – Terms of Reference – Parish Plan working group
9b – Terms of Reference – Climate Action working group
9f – Disciplinary and Grievance Policy
9g – Health and Safety Policy
9h – Sickness and Absence Policy
9i – Risk Assessment
9j – Virtual Meeting Procedure
10 a b d e – Finance
10 f – Budget update
10 g – May bank reconciliation
10 g – June bank reconcilation
10 h – Finance update
18 May 2021
Agenda – Annual Council Meeting
02 – Chairman Acceptance of Office
03 – Vice Chairman Acceptance of Office
07 – Co-option Acceptance of Office
14 – General Power of Competence
25 – Draft Standing Orders
26 – Financial Regulations
27 – Compliments and Complaints Form
27 – Complaints Procedure
27 – Habitual or Vexatious Complaints Policy
28 – Policies and procedures list
31 – Asset register
32 – Insurance policy and renewal
33 – Subscriptions to other bodies
34 – S137 review
36 – Code of conduct
38 – 2020-21 Budget update
38 – Statement of accounts – 2020-21
39 – Internal audit report
40 41 42 – Draft AGAR
44 – Scheduled payments
46 – Action plan 2021-22
48 – Clerk’s report
50 a – Dean Grove BOAT
50 a – Dean Grove BOAT
50 a – Dean Grove BOAT
50 a – Dean Grove BOAT
50 l – Website accessibility report
50 l – Website providers report
51 a b d e – Finance
51 f – Budget update
51 h – Earmarked reserves
51 j – Finance update
02 March 2021
Agenda
8 – Clerk Report
10 c – Quotation from WODC for bin collection
10 e – Review of effectiveness of internal audit
10 i – Standing Orders
10 j – Community Engagement Policy
10 k – Grants and Donations Policy
10 l – Business Continuity Policy
10 m – High Consequence Infectious Disease Policy
10 n – Habitual or Vexatious Complaints Policy
11 a b d e – Finance
11 f – Budget update
11 g – Virement report
11 h – Earmarked reserves report
11 i – Bank reconciliation
11 j – Finance update
12 a – Temporary road closure, Chadlington Road, Spelsbury
12 b – Temporary road closure, B4026 Charlbury Road, Spelsbury
12 c – Temporary road closure, B4022 Sturt Road, Charlbury
05 January 2021
Agenda
8 – Clerk Report
10 b – Playground quotation
11 a b d e – Finance
11 f – Budget update
11 g – Bank reconciliation
11 h – Statement of account
2020
06-2020-03-November-2020-agenda.pdf
05-2020 – 01 September 2020 – agenda
05a-2020 – 01 September 2020 – agenda appendices
2020.02 – Clerk report to 02 July 2020
2020.01 – Clerk report to February 2020
04-2020 – 07 July 2020 – agenda
apm (Annual Parish Meeting) 21st March 2020
02-2020 – 03 March 2020 – agenda
02a-2020 – 03 March 2020 – agenda appendices
2020.01 – Clerk report to February 2020
Report – Noticeboard options – Ditchley
0120 – 07 January 2020 – draft
0619 – 05 November 2019 – final
01-2020 – 07 January 2020 – agenda
01a-2020 – 07 January 2020 – agenda appendices
Spelsbury Parish Council – Financial Regulations – rev B
Spelsbury Parish Council Business Continuity Policy – rev A
2019
05 – 05 November 2019 – agenda
04 – 03 September 2019 – agenda
Agenda – Annual Council Meeting – May 2019
2018
07 – 06 November 2018 – agenda
06 – 03 September 2018 – agenda
05 – 02 July 2018 – agenda.docx
Agenda – Annual Council Meeting – May 2018
Minutes
2021
Minutes of Parish Council Meeting on 02 November 2021
Minutes of Parish Council Meeting on 07 September 2021
Minutes of Parish Council Meeting on 06 July 2021
Minutes of Annual Council Meeting on 18 May 2021
Minutes of Parish Council Meeting on 02 March 2021
Minutes of Parish Council Meeting on 05 January 2021
2020
Minutes of Parish Council Meeting on 03 November 2020
0120 – 07 Janaury 2020 – final
2019
0619 – 05 November 2019 – draft
0519 – 03 September 2019 – final
0319 – 13 May 2019 – ACM minutes – final
APM minutes – May 2019 – draft
2018
2017
Spelsbury Parish Council meeting minutes July 2017
Spelsbury Parish Council meeting minutes 04 19 June 2017
Spelsbury Parish Council meeting minutes 03 16 May 2017
Spelsbury Parish Council meeting minutes ACM – 08 May 2017
Spelsbury Parish Council meeting minutes 02 06 March 2017
Spelsbury Parish Council meeting minutes January 2017
2016
Spelsbury Parish Council meeting minutes November 2016
parish-council-meeting-minutes-september-2016
spelsbury-parish-council-meeting-minutes-july-2016
spelsbury-parish-council-meeting-minutes-may-2016
spelsbury-parish-council-meeting-minutes-march-2016
spelsbury-parish-council-meeting-minutes-january-2016
2015
spelsbury-parish-council-meeting-minutes-november-2015
spelsbury-parish-council-meeting-minutes-september-2015
spelsbury-parish-council-meeting-minutes-july-2015